Haryana orders creation of supernumerary posts for eligible contractual employees*

Chandigarh, September 1: The Haryana Government has ordered the creation of supernumerary posts for every eligible contractual employee covered under the Haryana Contractual Employees (Security of Service) Act, 2024, as part of the process for extending the security-of-service benefits provided under the law.

Chief Secretary Sh. Anurag Rastogi today issued detailed instructions to all Administrative Secretaries, Heads of Departments, Managing Directors, Chief Administrators of boards, corporations and authorities, Divisional Commissioners, and Deputy Commissioners in the state. The government has directed these authorities to ensure strict compliance and complete the process promptly. Administrative Secretaries must monitor progress and ensure that eligible secured employees are not left pending due to departmental inaction.

The instructions refer to Rule 5 and Rule 6 of the Haryana Contractual Employees (Security of Service) Rules, 2025, notified on August 5, 2025. The government has decided that cases of all eligible secured employees covered under the 2024 Act will be processed in accordance with the Act, the Rules and the instructions issued for their implementation.

Under the new mechanism, a supernumerary post will be created for every eligible secured employee as a diminishing-cadre post corresponding to the employee's designation. The post will remain personal to the concerned employee and will not be treated as a general vacancy against which another person can be appointed.

The concerned department has been directed to ensure that the supernumerary post is created in the appropriate cadre or against the post corresponding to the secured employee's adjustment.

For every supernumerary post created, an equal number of regular posts in the corresponding cadre will be kept in abeyance. These regular posts will remain frozen and cannot be filled during the period for which the corresponding supernumerary posts remain in existence. Departments have also been directed to maintain proper records of the regular posts kept in abeyance against each supernumerary post.

The supernumerary post will exist only while the concerned secured employee remains in service. Once the employee leaves service, including on superannuation or for any other reason, the supernumerary post will be abolished. The regular post kept in abeyance against it will then become available to the department and can be filled through the normal procedure prescribed under the relevant service rules.

The government has also made provisions for departments where the number of secured employees exceeds the regular posts available for their adjustment. In such cases, supernumerary posts will be created for all secured employees, including surplus secured employees, to enable their adjustment against such posts.

The concerned department will subsequently prepare and forward the required details and list of surplus secured employees to the Human Resources Department (HRD) for their adjustment in other departments, in accordance with the applicable provisions. Once a surplus-secured employee is adjusted to another department, the supernumerary post created for that employee in the original department will stand abolished.

The instructions also require departments with vacant regular posts to inform HRD of such vacancies when there is a shortage of secured employees. Such vacancies can be considered for adjustment of surplus secured employees from other departments.

Seniority will be the basis for determining which secured employees are surplus. The instructions state that, to the extent corresponding regular posts are not available, the junior-most secured employees will be treated as surplus.

The government has illustrated the mechanism with an example of a department having five secured employees but only three regular posts available for their adjustment. In such a situation, supernumerary posts would be created for all five employees, while the details of the two employees who cannot be adjusted against regular posts would be forwarded to HRD for adjustment in another department.

The entire process will be carried out through the Security of Service Portal. Departments, boards and corporations have been directed to process cases through the online system and ensure that the relevant service and employee details are entered correctly and that cases are processed at the appropriate level.

All departments, boards, corporations, and authorities have been asked to identify eligible secured employees under their administrative control and take the necessary action to adjust them. They have also been directed to ensure creation of supernumerary posts wherever required, keeping corresponding regular posts in abeyance, forwarding cases of surplus secured employees to HRD wherever necessary and maintaining proper records of the action taken.

The instructions further state that the creation of supernumerary posts and keeping of corresponding regular posts in abeyance must be carried out in accordance with the Haryana Contractual Employees (Security of Service) Act, 2024, the Rules, 2025 and the instructions issued by the government.